Time Management Tips

The power of RPM, chunking and N.E.T. time

5 time management tips for professionals

Have you ever thought about how much more you’d achieve if you only had a few more hours in the day? Doesn’t it seem that if you had more time, you could accomplish more everyday and reach larger goals even sooner?

Think about some of the great innovators of our time like Richard Branson, Bill Gates or Arianna Huffington – these people all have the same number of minutes in a day as you do, but they seem to accomplish a great deal more. How is that possible? And yes, while they do have additional resources at their disposal, that wasn’t always the case. Many of the world’s top innovators started out with the same amount of resources you currently have. That’s because achieving your goals isn’t about what resources you have – it’s about how resourceful you can be with what’s available to you.

The most limited resource we have is time. But when you utilize proven, effective time management tips for work, you’ll not only accomplish more, but also develop a greater sense of fulfillment.

Feel like you need additional help mastering time management tips? Even the most successful people turn to others for support. Working with a Results Coach is the most effective way to hone in on what it is you truly want, devise a plan to achieve your goal and follow through with a timeline. A professional coach will hold you accountable for reaching your end goal and help you master the best time management tips to help you unlock an extraordinary life.

TIME MANAGEMENT TIP 1: USE THE RAPID PLANNING METHOD (RPM)

It’s not like other time management strategies, it’s a way of thinking

Tony Robbins’ Rapid Planning Method (RPM) includes effective time management tips that allow you to better fulfill your dreams. RPM planning asks you to define what it is you want, identify why you want it and then list the steps needed to achieve the goal. RPM allows you to maximize your sense of fulfillment along with helping you to achieve the results you actually want.

When you determine what you want, and have a clear purpose in mind, you can focus on that purpose so energy flows toward it. Then it’s time to come up with specific objectives or metrics as to how you’ll measure your results. For example, don’t make “I want to get a promotion at work” your goal. Instead, give yourself specific parameters that will propel you to achieve your goal. For example: “I want to be managing four employees and receive a 10 percent increase in salary by the third quarter of the year,” is a much more specific objective.

Want to learn time management tips for professionals so you can achieve more? With RPM planning you can ditch your to-do list. Instead, create a plan of action. Your plan of action keeps you focused on what truly matters to you and how to measure your progress — not on checking items off of a list.

time management strategies

Now let’s explore how to create a plan of action.

TIME MANAGEMENT TIP 2: Chunking

Rethink the way you tackle tasks

Looking for the best time management tips? Feeling overwhelmed by too many tasks? Try chunking. Chunking is the process of grouping together information into manageable chunks, so you can use them to effectively achieve the outcome you desire without stress.

The three steps of chunking

  1. First, get your ideas down in writing; this is called capturing. Document each task that must be completed, each goal and situations and ideas that demand your attention. Write it all down; you can weed things out and sort them later. Do this for your entire week.
  2. Now, look for common threads among the things you need to do. Chunk the items based on different areas of your life such as fitness, family and money.
  3. Finally, decide which tasks and action items are the most important within each chunk or category based on urgency and setting. The end result should be a master plan with prioritized sub-categories that keeps all spheres of your life up to date and balanced.

You’ve eliminated an endless list of to-dos in favor of creating chunks of tasks that are directly linked to your desired outcomes. You can take this to the next level with the RPM life planner. This change in focus leads to massive, meaningful changes in your life and incorporates some of the best time management tips into your regular routine.

Time management tip 3: Time targets

Decide where you need to focus your energy.

Work/life balance is important, but so is your time. By focusing on what’s most important to you instead of giving in to what you feel is expected of you, you’ll free up more of your time to work on what’s truly providing value to your life – be that contributing to your personal or professional goals. Time targets are designated into four zones of productivity and fulfillment that will help you measure how you’re spending your time.

Zone 1: Things that matter most in life

You want to be operating in this zone whenever possible. In Zone 1, you’re spending time doing things that fulfill you and working toward your goals. Ideally, you could spend 100% of your time here, but that’s not realistic. Aim to spend at least 65% of your time in Zone 1 to create fulfilling relationships and find meaning in your work.

Zone 2: Things in life that can’t be planned for

You can only schedule out so much of your time before something unexpected occurs. Whether you have a family or work emergency, your train’s late or you suffer an injury, try to spend no more than 20% of your time here.

Zone 3: When stressed, you spend time here

Life can be stressful at times, no matter how great of a state you’re in. As you feel yourself getting sucked into busy work or errands that could be handled by someone else, ask yourself to view the situation objectively. Does this task add value to your life? If not, how can you avoid taking on these type of tasks in the future? You don’t want to spend any more than 10% of your time here.

Zone 4: When exhausted, you operate in Zone 4

Everyone needs down time to reconnect with themselves. While this can be relaxing for a short period of time, if you fall into these habits too often, you’ll start to lose momentum and ultimately become unfulfilled. Take these breaks when absolutely necessary, but try not to spend any more than 5% of your time in this zone.

Time management tip 4: Utilize N.E.T. Time

Turn moments of “down time” into moments of productivity

What you feed your mind on a daily basis shapes the way in which you experience life. However, far too many people believe that they “don’t have time” to give their minds the kind of information that can help them create real, concrete results and achieve their dreams. But by utilizing your N.E.T. time – that is, your No Extra Time time – you can make the most out of your day.

All of us have tasks each day that occupy our bodies, but not our minds. Instead of “zoning out” and frittering away those precious minutes watching TV or letting your mind wander during a commute, what if you used that time to feed your mind with the best information, the best inspiration, the best coaching available, designed specifically to accelerate your results in a very short time?

Beginning with his very first blockbuster Personal Power System, Tony Robbins designed products specifically to utilize the power of N.E.T. to turn these previously “wasted” moments into short yet powerful lessons in personal achievement. The contents of each CD are divided into convenient, accessible “chunks” of time management tips for work and your personal life that anyone can listen to, absorb and take action on in about 25 minutes or less. Best of all, these lessons take No Extra Time in your day.

Time management tip 5: Work with a Results Coach

Allow a professional to help you reset your priorities and schedule

Feel like you need additional help mastering time management tips? Even the most successful people turn to others for support. Working with a Results Coach is the most effective way to hone in on what it is you truly want, devise a plan to achieve your goal and follow through with a timeline. A professional coach will hold you accountable for reaching your end goal and help you master these powerful tips for time management along the way. Schedule your free 30-minute session with a coach today, and begin working toward harnessing the power of what’s possible.

5 quick time management tips for work

Want to jumpstart your time management immediately as you work through the tips above? These time management tips for professionals will help you take control of your day and create the ultimate success formula.

  • Tip 1: Eliminate common time sucks like unnecessary meetings or spending too much time on social media.
  • Tip 2: Limit the number of times you check your email to three or four times per day.
  • Tip 3: Minimize distractions by closing your office door and only having certain “open times” where employees or co-workers are encouraged to come in to talk.
  • Tip 4: Put your phone on silent and out of sight unless you need to use it or are waiting for a call.
  • Tip 5: Work on draining or demanding tasks in 20-minute increment blocks.

When you utilize these time management tips for work, you can get more done in less time and free yourself to shift your focus to other personal goals.