6 ways to improve work efficiency

Have you ever looked up at the clock at the end of the workday and felt that you simply didn’t get enough done? Are you working at home or on your commute and still not hitting your target outcome? Why is it that you haven’t yet discovered how to be more efficient? Efficiency is a skill learned over time, but there are a few simple ways you can become more efficient at work.

1. Set reasonable goals

Setting goals is critical to success. Although we can’t predict the future, we can create goals to help shape our paths. But sometimes, we create goals that are too lofty, or perhaps we haven’t set a realistic deadline. It’s great to have a compelling goal, but you also need to assess how much time and resources your goal requires. We often visualize our goal, and think we can skip from step A to Z, when in reality there are lots of steps in-between that need to be accounted for. Keep your end goal (Z) in mind, but don’t overestimate the importance of steps B, C, D and so on.

work efficiency

2. Tweak your time management practices

how to improve efficiency

When was the last time you assessed your time management skills? If you find yourself feeling buried in work or jumping from task to task with no clear strategy, it’s time to take a step back. Familiarize yourself with processes like chunking to group tasks together based on outcome, so you feel less overwhelmed and more organized.

3. Ditch your digital devices

We spend the majority of our day staring at a screen of some kind. Improve your workplace efficiency by stepping away from your smartphone or computer. Bring a journal or notepad to your next meeting, and see if your thoughts are able to flow more freely. There’s nothing inherently wrong with digital devices, but providing yourself with a small break from your normal processes can challenge your mind to work in new, productive ways.

increase efficiency

4. Learn to say “No”

how to be more efficient

Whether it’s because we feel pressure from ourselves or those around us, we sometimes take on tasks that we don’t need to. We’re so set on proving that we’re capable of multitasking that we take on tasks we could just as easily delegate to others. We often hear the word “No” and think of missed opportunities or failure, but that’s not the case at all. Learn how to say no when your plate is already full or you simply lack interest in a task. If you’re in the position to delegate smaller tasks to those around you, do so. Freeing up your schedule allows you to focus more closely on assignments that really matter to you.  

5. Take breaks

Stuck on an idea? Feeling like you have so much work that you don’t know where to begin? It might sound counterintuitive, but it’s time to take a break. Do something completely unrelated to the task at hand. Go on a walk. Do some yoga. Listen to music. Changing your focus can help you to change your state, so when you do return to work, you feel refreshed and ready to tackle your project with new eyes.

efficient at work

6. Create a routine you love

workplace efficiency

Success can feel tough to attain, until you find the habits needed to do so. People who consistently accomplish their goals do so by creating sustainable habits. Is your routine serving your goals? Develop a routine that puts you in the best possible state to be productive at work. Maybe that means taking five minutes each morning to practice mindfulness, or perhaps you need to hit the office gym for 30 minutes at lunch to release some stress and change up your physical state. Create a routine that makes you feel happy, healthy and clear-minded.

You can increase efficiency in the office by setting compelling goals, learning how to manage your time and developing thoughtful habits. To learn more about achieving professional success, attend Business Mastery. The multi-day event teaches you how to find personal fulfillment while taking professional strides.

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Do not make another important decision before listening to 4 Rules of Decision Making by Tony Robbins. Ensure that every choice you make is a step closer towards achieving your ultimate goals.