Time management strategies to make life more effective

time management strategies

Many time management strategies often focus on time itself. How long is it taking you to complete something? Are you getting enough done in the amount of time you have? This strategy requires you to focus on the activity, or the action that you’re trying to complete, rather than the result, or the outcome you desire.

By focusing on the task at hand, you distract yourself from what really matters, which is the outcome or what you’re getting for your time. When you forego time effective time management strategies and get bogged down in to-do lists, it leads you down a path of frustration and the feeling that you’re overwhelmed. The best strategies for time management involve finding a way of thinking that focuses on what matters most to you, which is your purpose.

Tony Robbins' Rapid Planning Method (RPM)

The Rapid Planning Method is the ultimate in strategies for time management. It is a results-focused life planning system you can use to transform your entire mindset by honing your focus on the outcomes that have the highest value to you, instead of focusing on checking items off a to-do list.

What is the Rapid Planning Method? RPM stands for:

  • Results-oriented: What you truly care about are results. Otherwise, you’d just be going through the motions. When you set out to accomplish something, think about the outcome you’re after. Be specific, define your goal in terms of something concrete that you can measure. For example, if you want to lose weight, will you feel satisfied and successful if you lose a pound over the next year? Probably not. The true outcome is to lose 10, 20 or however many pounds you want to lose in an established time frame, like six months. Making your outcomes clear is vital if you want to meet them. Clarity is power.
  • Purpose-driven: Why do you want to accomplish the outcomes that you do? Why is achieving an outcome a must for you? The why, your reasons for wanting something, is the driving force; it is the passion and purpose that will drive you toward your goals. You want to lose weight so you have more energy to play with your children and enjoy healthy activities with your spouse. When you keep your purpose in mind, you’re more likely to reach your ultimate goal.
  • Massive-action plan: What do you need to do in order to reach your outcome? Don’t focus on one or two things. Brainstorm and jot down the ideas that come to your head. You can decide which has the most power as you work toward that outcome. In order to lose weight, you have to remove processed foods from your diet and start engaging in aerobic exercise.

The RPM system works in tandem with other effective time management strategies, such as results coaching. A Results Coach can help you set specific, measurable goals for you that align with your unique personal and professional “musts.” The RPM system also helps you get better answers for yourself by changing the questions you ask. Don’t ask yourself what you’re going to do; focus your efforts by asking, “What do I want?”

“Chunk” your tasks and goals

Focusing on a huge number of tasks and goals can feel overwhelming. More importantly, it can dilute and diffuse your productivity. “Chunking” is a time management strategy for turning a lot into a little to avoid this problem.

Chunking works by organizing everything you want and need to do into manageable categories. These categories are easier for your mind to handle, and they are aligned with your values and organized by outcome, so you already know which tasks and goals are more important to accomplish first.

Here’s how chunking works:

First, write down your “musts” for this week – the things you have to get done. Once you’ve listed these tasks, examine them for common threads. Which tasks relate to money or finances? These you might place under the heading of “Finances.” Which relate to family or friends? Maybe these you can list under “Relationships.”

Chunk, or group, items that share a common theme under the same heading together. For example, most people believe that exercise is important, but many of those people don’t exercise regularly – not because they can’t or don’t want to, but because they’re not chunking the tasks surrounding exercising effectively and not making the most of their time. They’re not thinking about what they want. They are focused on what is causing them worry or pain or failure – they are focused on the act of exercising instead of their goal, to be healthier and more energetic.

Instead of getting caught up in the activity, chunk your tasks together based on the outcome so you can think about them without stress and get them done. If you need to get a new pair of running shoes (expensive and time-consuming), hit the gym twice (painful, time-consuming) and research vitamins you’ve been thinking about taking (laborious and boring), chunk these tasks together under a heading like “Fitness.”

In this way, you can focus your mind on a manageable number of tasks and thus achieve more. Instead of spreading these tasks out over the week, you can get them done at the same time and feel like a weight’s been lifted off your shoulders.

Combine your N.E.T. time with action

Tony Robbins explains that N.E.T. stands for No Extra Time. N.E.T. time is the hours we spend each week on what are essentially mindless, but necessary, tasks like commuting, exercising, running errands or cleaning the house. Instead of letting this time slip by, why not take action by using the principles of N.E.T. time?

Create a list of websites to visit, podcasts to listen to and action items you can clear off your list during those otherwise mentally idle moments. As you complete tasks like commuting to work, you are also feeding your mind and improving your life. You’re doubling what you’re putting into those hours, and the yield is exponentially greater. As time management strategies go, N.E.T. time plus action is incredibly powerful!

These time management strategies can help you live a more fulfilled life, because in actuality, they’re much more than techniques for managing time — they’re also tools for transforming the way you think. Maximizing your resources in life starts with the right mindset, and these effective time management strategies help you teach yourself to focus on what matters to you most in order to live a more joyous, productive life.