The Ultimate Guide to Time Management

time management guide

How to Achieve More in Less Time

Do you ever find yourself short on time? Do you have seemingly endless things to accomplish, but can never seem to get enough done in a day? Time is our single greatest resource, and we must treat it as such. But how is it that some people are able to get so much done, even though we all have the same number of hours in a day? It all comes down to one thing: time management.

What is time management?

Time management is the way you handle your most limited resource, time, effectively. We must master time management in order to take control of the flow and rhythm of our daily lives, instead of feeling bound by our commitments and responsibilities. Do you want to live out the hours of your life and just get by? Or maximize every single minute and use time to your advantage, working toward your ultimate goals?

Why is time management important? With great time management thinking, you can experience the joy of achievement, instead of wallowing in the regrets of “what I didn’t do.” As John Wooden, legendary former coach of The University of California, Los Angeles, basketball team, said in an interview with Tony Robbins, “failure is not doing the things you know you should have done.” And as he used to tell his players, “Success comes from knowing that you did your best to become the best that you are capable of becoming.”

Accomplishing the right goals with time management

Time management is not just the ability to effectively accomplish your goals by planning and controlling how you spend the hours in your day. Effective time management goes far deeper than that and speaks to a fundamental source of inner potential. Using effective time management tools is a way of transforming not only how you spend your time, but how you think so that you can consistently and sustainably use the time you have to create what truly matters the most to you.

Transforming your thinking with high-level time management means giving yourself the ability to accomplish all of your goals and dreams that have been sitting on the back burner, waiting for the day when you finally have more time. The truth is that you don’t need more time. And the reality is that you can’t find more time, but you can realize the importance of time management. Rather, you need to clarify your personal and professional goals and make better use of the time you already have by focusing on the outcomes that bring you the most value.

Advanced time management thinking is also related to highly developed self-control and crucial life skills: setting goals, planning for the future, auditing your time to see how you spend it, analyzing your progress and prioritizing tasks. The loftiest ambitions are possible, but only when you have the right mindset, a concrete plan and a practical system for results to go along with your dreams and enthusiasm.

If you’re not getting what you want from life, and if you don’t feel the fulfillment that comes with achieving the things you truly desire, then it’s time to consider taking a fresh look at the way you think about the importance of time management.

The power of time management

Time, in a sense, is a lot like money. We all wish we had unlimited money, but we don’t. That’s why we go to work every day to make more of it. There’s always more stuff to buy and bills to pay, so you have to work every day in order to earn money to fund all the necessities and comforts that help you maintain your standard of living. Knowing that there are limits to what we can afford, we ration our money toward what earns us the most value and sacrifice the items that matter little to us. That’s why you put money into a retirement account, rather than spend it on that brand new car you’ve been lusting over. It’s why we spend money on our family instead of on ourselves – money is a limited resource, so it needs to be used wisely.

Like your money, time is scarce. It should be spent in accordance with the goals and dreams that you value the most. If you spend your time wisely, you’ll achieve an amazing state of fulfillment, where not only are you achieving your outcomes but you’re also fulfilled with your life and your role within it.

power of time management

Learn to assess productivity the right way

productivity and time management

How can you begin harnessing the true power of time management? Focus is key to understanding the importance of time management.

What does this mean? How can focus help you wield this limited resource? Your brain is like a laser-guided missile. When you focus on the outcomes — the specific results — that you want to accomplish, then meeting them will suddenly become much, much easier. The how and when are secondary to clarifying and focusing on what you want and why, because once you concretely understand the value of the different things you desire, your brain will start to pave a path toward meeting that outcome.

To put the power of focus and clarity into perspective, consider the difference between movement and achievement. Both involve you moving forward, in some sense, right? What sets achievement apart from movement is the fulfillment that comes with knowing that you’re moving towards the outcomes that really matter to you, rather than simply trudging forward for movement’s sake. Having an explicit target to aim for and clear criteria for success can help propel you forward toward that liberating feeling of success that you desire.

Time management thinking empowers you to do more with less

Once you know what you want to accomplish, have a means of measuring your success and have the internal motivation to make your dreams a reality, it’s time to get serious about time management. What if there are many things you want to achieve? What if your most highly valued outcomes require meeting other goals first? Sometimes we have too much to do and other times the one thing we have on our plate has so many moving parts that we get frustrated and avoid working toward it altogether. This is where organization and time management skills come into play.

Looking for popular, effective time management methods? Chunking is a method for packaging all of this information you want to accomplish into ideally-sized blocks, or “chunks.” By getting all of your ideas down on paper, you can start to organize your outcomes according to commonalities, like those that relate to your finances and those that have to do with your relationships at home or at work. By focusing on these groups of outcomes, or results, instead of merely things you want to do, you’ll be able to more efficiently distribute your time and you’ll feel the motivation that comes out of focusing on what matters, which is the value of what you’re working toward.

It’s amazing how much more efficiently we use our time when we know exactly what we’re hoping to achieve. For instance, you can tap into the power of N.E.T., or No Extra Time, time. Rather than spending that hour in traffic every day to listen to the radio, you might instead listen to audio for work or self-development. Instead of exercising and unplugging your mind, you might read on the treadmill and maximize your time resources. Or, instead of zoning out while you cook, you might also use that time to learn whatever information you need to get that much closer to your desired outcomes. When you achieve clarity and focus, you’ll find the time you need to make your dreams a reality because you’ll be propelled by a motivation and passion that you weren’t even aware of before.

Remember, it’s not about the number of hours you have – it’s about using the hours you do have to maximize value.

Everyone needs free time

time management and free time

As long as you interpret time management as a tool to connect your desired outcomes and the time available to you, free time isn’t necessarily “wasted time” anymore and may turn out to be much, much more productive than how you were using it before.

The time that you spend with your partner, with your kids or even the time you spend alone produces real, tangible value. Suppose that you’re spending a weekend with your partner in a small cabin out in the woods, giving each other the undivided attention you seek from each other. Now imagine that your cell phone is ringing every 30 minutes while you’re trying to relax and strengthen your relationship with your loved one. Imagine if you answered each and every one of those phone calls. How disruptive would that be? Incredibly disruptive, of course. How much value are you really getting from that? More importantly, what does this do to your connection with your partner? Despite the urge to pick up the phone and see if you’re missing out on something important, by choosing to dedicate some time to connect with your loved one, you’ll be able to get that fulfillment that you’ll otherwise be distracted from if you lose focus on what matters.

Don’t be afraid of using time for things other than work and self-improvement in the material sense. What really matters is what is important to you and, if that’s your relationship with your family or your health, let those outcomes be the ones that you allot time toward first.

Time management relieves stress and improves your health

Time management and stress are linked. This means the better you are at managing your time, the less stress you’ll feel and the healthier you’ll be as a result. You’ll also feel more confident and optimistic when you’re more organized and in tune with your goals.

When you don’t have clarity on what you’re working toward, there’s an inherent lack of the flame of passion within you. What happens is that you start to dread what you’re working on, and you put it off or you’re driven purely by deadlines. This can create a lot of stress, which oftentimes manifests emotionally before it does physically. First, you’ll be frustrated, sad and maybe even purposeless. Then, you’ll feel a lack of energy and you may experience headaches, other pain and twitches. The stress that comes with poor time management can be incredibly damaging to your well-being, but the right time management system can help you shift toward a better quality of life.

When your desired outcomes are clear in your mind and you’re invested in them, then you start to be driven by passion and your internal energy. Rather than feeling overwhelmed and out of control, once you integrate time management skills into your life you’ll experience life in the driver’s seat, fueled by the excitement and thrill that stems from knowing where you’re headed and why.

time management relieves stress

Time management thinking allows you to improve your other skills

Honing your time management skills allows you to improve your ability to make better decisions as you chunk your time and prioritize tasks. You learn to take your time and make calm, measured decisions rather than last minute, panicked choices. You’ll also learn assertiveness as you delegate and say no to commitments, patience as you manage your goals, persistence as you complete your tasks and self-discipline as you follow through on your plans.

Do you want to live your life with the passion that comes with having certainty in the direction you’re moving? With the right time management skills, you can learn what will transform your career, you can get fulfillment out of your relationships with your friends and loved ones and turn your project goals into realities.

Continue exploring the content below to learn more about how to grab time by the horns and use it to maximize the value in your life.

The Basics
Time Management Skills

Time management skills

How often do you find yourself wasting time and then regret it? Learn which specific time management skills you should have in order to live more effectively.

Apps for Time Management


Learn which time management apps can help simplify your life and make sure you stay aligned with Tony Robbins time management strategies.

Time Management Strategies

time management strategies

RPM, chunking, and N.E.T. time are the time management strategies that Tony Robbins lives by, and so should you. Learn more about these strategies.

RPM Life Planner

time management life planner

The Rapid Planning Method is an important time management strategy. Tony Robbins’ RPM life planner will help you stay focused, use your time appropriately and achieve your goals.

How to shift your focus

Discover methods for shifting your focus towards tasks that excite you. Learn how to change your focus and accomplish the goals that contribute to your ultimate success.

How to plan your day

how to plan your day

Learn how to plan your day efficiently and effectively. Discover various strategies and methods to organize your day and achieve your goals.

Core Concepts
How do I get motivated to get things done?

Are you struggling to finish your work? Do you find yourself procrastinating often? What if it’s not you, but your goals? To truly feel passionate about something, you need to have a compelling reason for meeting an outcome, and you can’t feel passionate or compelled about goals that don’t truly matter to you.

Want to get more done? Take a deeper dive into Tony’s RPM, or Results-oriented, Purpose-driven, Massive-action plan, system.

motivation and time management

how to do more with less time management

How can I do more with less?

Leverage means getting the most with as little muscle as possible. It’s a term that has been applied to physics, finance, and marketing, but did you know that it applies to your life as well? What if could get more done by leveraging, or making the most of, the resources at your disposal? You absolutely can, and we’ll show you how.

Learn more about how you can best leverage your time, experience, and connects to achieve the things that matter the most to you.

I’m overwhelmed. How do I make tough decisions?

Sometimes times flies not because we’re procrastinating, but because we’re stuck on a decision with high risks or are just plain difficult. Maybe you’re fretting about letting an employee go. Or, maybe you’re not sure what direction you should go with a project, and any road you do choose will be the one you’re stuck in. Whatever it is, it is surely an emotional and stressful time.

The good news is we have a solution to your problem, a simple six-step process known as OOC-EMR decision-making.

time management and tough decisions

how to make time

How can I get enough time to do things I want to do?

We’ve already established there are only so many hours in the day, but there’s always so much to do. How do successful people find the time to accomplish all their feats? Believe it or not, this time is everywhere and it’s at your disposal too. You just need to seize the opportunity. And why wouldn’t you?

Take a deeper, comprehensive look at how to best leverage your time by exploring with us the concept of the window of opportunity.

Time Management FAQ's
Why is time management a key to success?

The way you spend the time you have is the biggest factor in how you feel about your life. When you make the most of your time, you experience more and enjoy things to the fullest extent.

Life management allows you to align your daily tasks with your core values. This is the only surefire way to experience feelings of fulfillment and joy as you complete tasks in your day-to-day life, because you will see and feel that everything you are doing is in support of what you value most. For example, if your family is what you value the most and you spend ample amounts of your time on tasks that are directly related to them, you will have a deep sense of satisfaction knowing that your actions are supporting what is most important to you.

Life management also helps you clarify your core values so you can effectively align your activities with them. For example, maybe you decided long ago that making money wasn't important to you, but now you find yourself prioritizing tasks that support the goal of earning more. Maybe making more money really is one of your core values. Conversely, if you prioritized advancement at work but never feel like you “have the time” to advance that goal, maybe this really isn't one of your core values.

Life management will clarify these issues for you, and get you back on track and soaring higher than ever.

What sets different time management systems apart?

Some time management systems focus on making lists and forcing yourself through tedious tasks that feel no real passion in. That's not what Tony Robbins life management is about.

Life management goes far deeper, transforming the way you think. What are the results that you truly value the most? Tony’s time management system has you focus on clear outcomes that you care, and feel passionate, about. It puts you in the right state-of-mind to zero-in on the goals that matter.

Rather than taking you through “list-making 101,” Tony’s system is a method by which to attain fulfillment with what you’ve accomplish. We all could fill our days with endless tasks, but even if we’re successful does this bring satisfaction? Are you moving for the sake of movement, or are you moving towards the life of your dreams? Tony’s system allows you to attain the needed clarity of vision to lock onto your target like a missile, giving you the fuel and the energy for success and fulfillment in life.

Tony Robbins life management will show you that you don't need more time to make it happen. You need to make the best possible use of the time you already have by clarifying your personal and professional goals to ensure that your actions move you towards your most valued outcomes.

Who can be helped by time management?

Do you have dreams and goals for the future? Have you found the success and fulfillment in life that you seek? We can all benefit from a time management system that shows us how to clarify and focus on what really matters, filling us with the passion, drive, and energy to accomplish the outcomes that speak most to our success and satisfaction.

The advanced thought processes that accompany this kind of time management are made possible by fundamental life skills: highly developed self-control, the ability to set goals and analyze progress, a sense of vision and desire to plan for the future and the ability to audit your time and prioritize tasks in a meaningful way. The most powerful combination for achieving the loftiest ambitions in life is a mix of enthusiasm and dreams combined with practical skills, drive and a massive action plan. It's tough to identify what part of that combination we may lack without guidance, and this is why everyone can benefit from time management.

What time management products are available by Tony Robbins?

Before you can hope to manage your time you need to build a compelling vision of the future that you truly see yourself in. Time of Your Life helps you decide what you want out of your life and shifts the paradigm from time management to life management.

Learn the Rapid Planning Method (RPM), a system that takes your most valued outcomes and the steps you need to take to accomplish them to transform them into a plan that unleashes the passion within. By changing the questions you ask and the details you focus on, RPM can return to you the passion and drive you need to accomplish the outcomes that will bring you success and fulfillment in life.

Shape your life and give it a direction that has true meaning to you. Don’t allow yourself to be guided by reaction to events around you; take initiative and embark on a 10-day step-by-step process towards making your dreams a reality.

Tony is so confident that Time of Your Life will transform you and the way you think that, if you don’t feel like the program is working for you, you can return it within 30 days of purchase — satisfaction guaranteed.

Are there any tools I can use to start improving my life today?

The Power of Chunking

Focusing on too many goals and tasks is overwhelming and derails your productivity. “Chunking” is a method of organizing all of your outcomes and tasks into related buckets. This not only makes what you need more manageable, but it ties all of your activities back to what really matters: the outcomes that mean the most to you.

Learn more about the power of chunking.

N.E.T. Time

How can you get anything done when you can’t find time out of a busy day? N.E.T. time , or No Extra Time, refers to the countless hours we all spend every week on mindless tasks. Things like commuting, cleaning the house, running errands or exercising all need to get done, but they also burn up significant amounts of time. Why not listen to an audio tape while sitting in traffic? Using the

N.E.T. time system, you transform wasted time into powerfully productive time by doubling what you get out of it.

Learn more about the power of N.E.T. time.

What other aspects of life will time management help me with?

Once you have the right tools to manage your time more effectively, and to work toward your most important goals, the ways you can improve your life are boundless. What’s important to you? Is your desired outcome to increase your business’ revenue by another million over the next year? Is it to feel more fulfilled in your relationship with your partner? The only person who can decide what aspects of life are most important is you. The right time management system shows you how to clarify these goals and how to focus on them like a laser, filling you with the passion and drive needed to achieve them. With the power of clarity and focus, anything is possible.