The Ultimate Guide to Time Management

time management

Time Management Made Simple

Time management is the way you handle your most limited resource: time. 

Do you want to live out the hours of your life and just get by or maximize every single minute and use time to your advantage, working toward your ultimate goals? Mastering time management allows you to take control of the flow and rhythm of your daily life. 

Ready to take control of your time and your life?

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Why is time management important?

How do you currently handle your time? Do you leap from project to project and due date to due date, or do you create a schedule and stick to it? 

To best understand the importance of time management, consider what life is like without it. If you’re spending the majority of your days just trying to keep your head above water with all the things you have to do, then you’re probably managing your time poorly. When you’re so consumed by getting things done, you end up missing opportunities – and soon enough you’re spending what little downtime you have regretting “what I didn’t do.”

As John Wooden, legendary former coach of The University of California, Los Angeles, basketball team, said in an interview with Tony Robbins, “Failure is not doing the things you know you should have done… Success comes from knowing that you did your best to become the best that you are capable of becoming.”

Learning to properly manage your time will help you keep on top of all your tasks and projects, as well as achieve your long- and short-term goals. 

Accomplishing the right goals with time management

If you’re not getting what you want from life, and if you don’t feel the fulfillment that comes with achieving the things you truly desire, then it’s time to consider taking a fresh look at the way you think about the importance of time management. 

The secret is that effective time management goes far deeper than just a list of tasks, and speaks to a fundamental source of inner potential. It’s a way of transforming not only how you spend your time, but how you think, so you can consistently and sustainably use the time you have to create what truly matters the most to you.

Mastering time management means giving yourself the ability to accomplish all of your goals and dreams that you’ve left on the back burner. You probably tell yourself you haven’t accomplished these things because you “need more time,” but that’s not really the case. Rather, you need to clarify your personal and professional goals and make better use of the time you already have by focusing on the outcomes that bring you the most value.

Effective time management is connected to highly developed self-control and crucial life skills: setting goals, planning for the future, auditing your time to see how you spend it, analyzing your progress and prioritizing tasks. The loftiest ambitions are possible, but only when you have the right mindset, a concrete plan and a practical system for results to go along with your dreams and enthusiasm.

The power of time management

Time is a lot like money – we wish we had more of it. There’s always more stuff to buy and bills to pay, so you have to work every day in order to earn money to fund all the necessities and comforts that help you maintain your standard of living. Most of us are somewhat limited in our spending power, so we ration our money toward what earns us the most value and sacrifice the items that matter little to us. That’s why you put money into a retirement account, rather than spend it on that brand new car you’ve been lusting over. It’s why we spend money on our family instead of on ourselves – money is a limited resource, so you need to use it wisely.

Treat time in much the same way. Like money, it’s scarce, so it should be spent in accordance with the goals and dreams that you value the most. If you spend your time wisely, you’ll achieve the things you’ve always wanted. This will bring you to an amazing state of fulfillment, where not only are you achieving your outcomes but you’re also fulfilled with your life and your role within it.

power of time management

Learn to assess productivity the right way

productivity and time management

The key to understanding the importance of time management is focus.

Your brain is like a laser-guided missile. When you focus on the outcomes the specific results that you want to accomplish, then meeting them will suddenly become much, much easier. The how and when are secondary to clarifying and focusing on what you want and why, because once you concretely understand the value of the different things you desire, your brain will start to pave a path toward meeting that outcome.

To put the power of focus and clarity into perspective, consider the difference between movement and achievement. Both involve you moving forward. What sets achievement apart from movement is the fulfillment that comes with knowing that you’re moving toward the outcomes that really matter to you, rather than simply trudging forward just so you can say you’re moving. Having an explicit target to aim for and clear criteria for success can help propel you forward toward that liberating feeling of success that you desire.

How can you utilize time management for your benefit?

Once you know what you want to accomplish, have a means of measuring your success and have the internal motivation to make your dreams a reality, it’s time to get serious about time management. 

What if there are many things you want to achieve? What if your most highly valued outcomes require meeting other goals first? Sometimes we have too much to do and other times the one thing we have on our plate has so many moving parts that we get frustrated and avoid working toward it altogether. This is where you really learn the importance of time management.

Chunking is a method that breaks everything you want to accomplish down into ideally-sized blocks, or “chunks.” You can organize your outcomes according to commonalities, like those that relate to your finances and those that have to do with your relationships at home or at work. By focusing on these results instead of merely things you want to do, you’ll be able to more efficiently distribute your time. You’ll also know you’re moving toward the things that you truly want to achieve, which will drive you to work harder.

Another way to make time management work for you is by utilizing N.E.T. (No Extra Time) time. It means using the bits and pieces of time that might otherwise be wasted. If you usually zone out or listen to music during your commute, put on an audiobook or a podcast geared toward your goals. Prop a book up on your stair climber or treadmill. Work on a project while you’re sitting in a waiting room or in line at the grocery store. 

When you achieve clarity and focus, you’ll find the time you need to make your dreams a reality because you’ll be propelled by a motivation and passion that you weren’t even aware of before.

Remember, it’s not about the number of hours you have – it’s about using the hours you do have to maximize value.

Everyone needs free time

time management and free time

We often look at free time as something wasted – hours we could have spent furthering our own self-improvement or getting ahead at work. That’s not the case. As you develop an understanding of the importance of time management, you’ll realize that free time is one of your most precious assets. 

Even time that isn’t actively spent in pursuit of your goals produces real, tangible value. Suppose that you’re spending a weekend with your partner in a small cabin in the woods, giving each other your undivided attention. Now imagine that your cell phone is ringing every 30 minutes while you’re trying to relax and strengthen your relationship with your loved one. 

What sort of value do you get from that situation? More importantly, what does this do to your connection with your partner? Resist the urge to pick up the phone and see if you’re missing out on something important. 

Mastering time management means there is a time and a place for everything. Some days you’re going to leave work at work and focus on yourself and/or your partner. Some days you’ll do nothing at all, and that’s all right. Don’t be afraid of using time for things other than work and self-improvement in the material sense. What really matters is what is important to you and, if that’s your relationship with your family or your health, let those outcomes be the ones that you allot time toward first.

Why is time management important to your health?

Time management and stress are linked. When you manage your time correctly, you’ll feel more organized and in tune with your goals. Your stress levels will drop, and as they do your health will improve.

When you don’t have clarity on what you’re working toward, there’s an inherent lack of the flame of passion within you. You start to dread what you’re working on, putting it off until the last possible minute. This can create a lot of stress, which often manifests emotionally before it does physically. First, you’ll be frustrated, sad and maybe even purposeless. Then, you’ll feel a lack of energy and you may experience headaches, other pain and twitches. The stress that comes with poor time management can be incredibly damaging to your well-being, but the right time management system can help you shift toward a better quality of life.

When you’ve established what you want and invested yourself in it, passion and internal energy take over. Once you integrate time management skills into your life you’ll experience life in the driver’s seat, fueled by the excitement and thrill that stems from knowing where you’re headed and why.

time management relieves stress

Time management thinking allows you to improve your other skills

Honing your time management skills improves your ability to make better decisions as you chunk your time and prioritize tasks. You learn to take your time and make calm, measured decisions rather than panic-driven, last-second choices. You’ll also learn assertiveness as you delegate and say no to requests, patience as you manage your goals, persistence as you complete your tasks and self-discipline as you follow through on your plans.

Do you want to live your life with the passion that comes with having certainty in the direction you’re moving to? By mastering the importance of time management, you can learn what will transform your career, strengthen your relationships with your friends and loved ones and turn your project goals into realities.

Continue exploring the content below to learn more about how to maximize the value in your life.

The Basics
Time Management Skills

Time management skills

How often do you find yourself wasting time and then regret it? Learn which specific time management skills you need to live more effectively.

Apps for Time Management

time-management-apps

Learn which time management apps can help simplify your life and make sure you stay aligned with your goals and dreams.

Time Management Strategies

time management strategies

RPM, chunking and N.E.T. time are the time management strategies that Tony Robbins lives by. Learn more about these strategies and how to apply them to your own life.

RPM Life Planner

time management life planner

The Rapid Planning Method is an important time management strategy. Tony Robbins’ RPM life planner will help you stay focused, use your time appropriately and achieve your goals.

How to shift your focus

how-to-increase-focus
Discover methods for shifting your focus toward tasks that excite you. Learn how to change your focus and accomplish the goals that contribute to your ultimate success.

How to plan your day

how to plan your day

Learn how to plan your day efficiently and effectively. Discover various strategies and methods to organize your day and achieve your goals.

Core Concepts
How do I get motivated to get things done?

Are you struggling to finish your work? Do you find yourself procrastinating often? What if it’s not you, but your goals? 

To truly feel passionate about something, you need to have a compelling reason for meeting an outcome. You can’t feel passionate or compelled about goals that don’t truly matter to you.

Want to get more done? Take a deeper dive into Tony’s RPM, or Results-oriented, Purpose-driven, Massive Action Plan system.

motivation and time management

how to do more with less time management

How can I do more with less?

Leverage is a term that has been applied to physics, finance, and marketing, but did you know that it applies to your life as well? It means getting the most with as little muscle as possible. What if you could get more done by leveraging, or making the most of, the resources at your disposal? You absolutely can, and we’ll show you how.

Learn more about how you can best leverage your time, experience and connections to achieve the things that matter the most to you.

I’m overwhelmed. How do I make tough decisions?

Sometimes times flies not because we’re procrastinating, but because we’re stuck on a decision with high risks or are just plain difficult. You might be agonizing over terminating a staff member or fretting over how to complete a project. This is an emotional and stressful time, because whatever you end up doing will be the road you have to stick to

The good news is we have a solution to your problem, a simple six-step process known as OOC-EMR decision-making.

time management and tough decisions

how to make time

How can I get enough time to do things I want to do?

We’ve already established there are only so many hours in the day, but there’s always so much to do. How do successful people find the time to accomplish so much? Believe it or not, this time is everywhere, and it’s at your disposal too. You just need to seize the opportunity.

Take a deeper, comprehensive look at how to best leverage your time by exploring the window of opportunity.

Are there any tools I can use to start improving my life today?

The Power of Chunking

Focusing on too many goals and tasks is overwhelming and derails your productivity. “Chunking” is a method of organizing all of your outcomes and tasks into related buckets. This not only makes what you need more manageable, but it ties all of your activities back to what really matters: the outcomes that mean the most to you.

Learn more about the power of chunking.

N.E.T. Time

How can you get anything done when you can’t find time out of a busy day? N.E.T. time, or No Extra Time, refers to the countless hours we all spend every week on mindless tasks. Things like commuting, cleaning the house, running errands or exercising all need to get done, but they also burn up significant amounts of time. Why not listen to an audiotape while sitting in traffic? Using the N.E.T. time system, you transform wasted time into powerfully productive time by doubling what you get out of it.

Learn more about the power of N.E.T. time.

What other aspects of life will time management help me with?

Once you have the right tools to manage your time more effectively, and to work toward your most important goals, the ways you can improve your life are boundless. What’s important to you? Is your desired outcome to increase your business’ revenue by another million over the next year? Is it to feel more fulfilled in your relationship with your partner? The only person who can decide what aspects of life are most important is you. The right time management system shows you how to clarify these goals and how to focus on them like a laser, filling you with the passion and drive needed to achieve them. With the power of clarity and focus, anything is possible.

Is Time Management Sabotaging Your Life?

 Take control and make a plan to manage your life, not just your time. Learn how to accomplish more without sacrificing your joy and passion in this free 3-part training course.

Time Management FAQs
Why is time management a key to success?

The way you spend the time you have is the biggest factor in how you feel about your life. When you make the most of your time, you experience more and enjoy things to the fullest extent.

Life management allows you to align your daily tasks with your core values. This is the only surefire way to experience feelings of fulfillment and joy as you complete tasks in your day-to-day life because you will see and feel that everything you are doing is in support of what you value most. For example, if your family is what you value the most and you spend ample amounts of your time on tasks that are directly related to them, you will have a deep sense of satisfaction knowing that your actions are supporting what is most important to you.

Life management also helps you clarify your core values so you can effectively align your activities with them. For example, maybe you decided long ago that making money wasn't important to you, but now you find yourself prioritizing tasks that support the goal of earning more. Maybe making more money really is one of your core values. Conversely, if you prioritized advancement at work but never feel like you “have the time” to advance that goal, maybe this really isn't one of your core values.

Life management will clarify these issues for you, and get you back on track and soaring higher than ever.

What sets different time management systems apart?

Some time management systems focus on making lists and forcing yourself through tedious tasks that feel no real passion in. That's not what Tony Robbins' life management is about.

Life management goes far deeper, transforming the way you think. What are the results that you truly value the most? Tony’s time management system has you focus on clear outcomes that you care, and feel passionate, about. It puts you in the right state-of-mind to zero-in on the goals that matter.

Rather than taking you through “list-making 101,” Tony’s system is a method by which to attain fulfillment with what you’ve accomplished. We all could fill our days with endless tasks, but even if we’re successful does this bring satisfaction? Are you moving for the sake of movement, or are you moving toward the life of your dreams? Tony’s system allows you to attain the needed clarity of vision to lock onto your target like a missile, giving you the fuel and the energy for success and fulfillment in life.

Tony Robbins life management will show you that you don't need more time to make it happen. You need to make the best possible use of the time you already have by clarifying your personal and professional goals to ensure that your actions move you towards your most valued outcomes.

Who can be helped by time management?

Do you have dreams and goals for the future? Have you found the success and fulfillment in life that you seek? We can all benefit from a time management system that shows us how to clarify and focus on what really matters, filling us with the passion, drive, and energy to accomplish the outcomes that speak most to our success and satisfaction.

The advanced thought processes that accompany this kind of time management are made possible by fundamental life skills: highly developed self-control, the ability to set goals and analyze progress, a sense of vision and desire to plan for the future and the ability to audit your time and prioritize tasks in a meaningful way. The most powerful combination for achieving the loftiest ambitions in life is a mix of enthusiasm and dreams combined with practical skills, drive, and a massive action plan. It's tough to identify what part of that combination we may lack without guidance, and this is why everyone can benefit from time management.

What time management products are available by Tony Robbins?

Before you can hope to manage your time you need to build a compelling vision of the future that you truly see yourself in. Time of Your Life helps you decide what you want out of your life and shifts the paradigm from time management to life management.

Learn the Rapid Planning Method (RPM), a system that takes your most valued outcomes and the steps you need to take to accomplish them to transform them into a plan that unleashes the passion within. By changing the questions you ask and the details you focus on, RPM can reignite the passion and drive you need to accomplish the outcomes that will bring you success and fulfillment in life.

Shape your life and give it a direction that has true meaning to you. Don’t allow yourself to be guided by a reaction to events around you; take initiative and embark on a 10-day step-by-step process toward making your dreams a reality.

Tony is so confident that Time of Your Life will transform you and the way you think that, if you don’t feel like the program is working for you, you can return it within 30 days of purchase — satisfaction guaranteed.

Are there any tools I can use to start improving my life today?

The Power of Chunking

Focusing on too many goals and tasks is overwhelming and derails your productivity. “Chunking” is a method of organizing all of your outcomes and tasks into related buckets. This not only makes what you need more manageable, but it ties all of your activities back to what really matters: the outcomes that mean the most to you.

Learn more about the power of chunking.

N.E.T. Time

How can you get anything done when you can’t find time out of a busy day? N.E.T. time , or No Extra Time, refers to the countless hours we all spend every week on mindless tasks. Things like commuting, cleaning the house, running errands or exercising all need to get done, but they also burn up significant amounts of time. Why not listen to an audio tape while sitting in traffic? Using the

N.E.T. time system, you transform wasted time into powerfully productive time by doubling what you get out of it.

Learn more about the power of N.E.T. time.

What other aspects of life will time management help me with?

Once you have the right tools to manage your time more effectively, and to work toward your most important goals, the ways you can improve your life are boundless. What’s important to you? Is your desired outcome to increase your business’ revenue by another million over the next year? Is it to feel more fulfilled in your relationship with your partner? The only person who can decide what aspects of life are most important is you. The right time management system shows you how to clarify these goals and how to focus on them like a laser, filling you with the passion and drive needed to achieve them. With the power of clarity and focus, anything is possible.