The Ultimate Guide to Time Management
How to Achieve More in Less Time
We must master time management in order to take control of the flow and rhythm of our daily lives, instead of feeling bound by our commitments and responsibilities.
Do you want to live out the hours of your life and just get by? Or maximize every single minute and use time to your advantage, working toward your ultimate goals?
With great time management thinking you can experience the joy of achievement, instead of wallowing in the regrets of “what I didn’t do.” As legendary John Wooden coach said in an interview with Tony Robbins, failure is not doing the things you know you should have done. And as he used to tell his players, “Success comes from knowing that you did your best to become the best that you are capable of becoming.”
Accomplishing the right goals with time management
Time management is not just the ability to effectively accomplish your goals by planning and controlling how you spend the hours in your day. Effective time management goes far deeper than that and speaks to a fundamental source of inner potential. It is a way of transforming the way you think so that you can consistently and sustainably use the time you have to create what truly matters the most to you.
Transforming your thinking with high-level time management means giving yourself the ability to accomplish all of your goals and dreams that have been sitting on the back burner, waiting for that day when you finally have more time. The truth is that you don’t need more time. Rather, you need to clarify your personal and professional goals, making better use of the time you already have by focusing on the outcomes that bring you the most value.
Advanced time management thinking is also related to highly developed self-control and crucial life skills: setting goals, planning for the future, auditing your time to see how you spend it, analyzing your progress, and prioritizing tasks. The loftiest ambitions are possible, but only when you have the right mindset, a concrete plan, and a practical system for results to go along with your dreams and enthusiasm.
If you’re not getting what you want from life, and if you don’t feel the fulfillment that comes with achieving the things you truly desire, then it’s time to consider taking a fresh look at the way you think about time management.
The power of time management
Time, in a sense, is a lot like money. We all wish we had unlimited money, but we don’t. That’s why we go to work every day to make more of it. There’s always more stuff to buy and bills to pay, so you have to work every day in order to earn all the necessities and comforts that make up your standard of living. Knowing that there are limits to what we can afford, we ration our money towards what earns us the most value and sacrifice the items that matter little to us. That’s why you put money into a retirement account, rather than spend it on that brand new car you’ve been lusting over. It’s why we spend money our kids instead of on ourselves — money is scarce, so it needs to be used wisely.
Like your money, time is scarce as well and it needs to be used in accordance with the goals and dreams that you value the most. If you spend your time wisely, you’ll achieve an amazing state of fulfillment, where not only are you achieving your outcomes but you’re also satisfied with your life and your role within it.
Learn to assess productivity the right way
Focus is key to any successful time management system.
What does this mean? Your brain is like a laser-guided missile. Focus on the outcomes — the specific results — that you want to accomplish and meeting them will suddenly become much, much easier. The how and when are secondary to clarifying and focusing on what you want and why, because once you concretely understand the value of the different things you desire your brain will start to pave a path towards meeting that outcome.
To put the power of focus and clarity in perspective, consider the difference between movement and achievement. Both involve you moving forward, in some sense, right? What sets achievement apart from movement is the fulfillment that comes with knowing that you’re moving towards the outcomes that really matter to you, rather than simply trudging forward for movement’s sake. Having an explicit target to aim for and clear criteria for success can help propel you forward toward that liberating feeling of success.
Time management thinking empowers you to do more with less
Once you know what you want to accomplish and why you have the criteria to judge success with and you have to internal motivation to make your dreams a reality. Okay, but what if there are many things you want to achieve? What if your most highly valued outcomes require meeting other goals first? Life can often be daunting. Sometimes we have too much to do and other times the one thing we have on our plate has so many moving parts to it that we get frustrated and avoid it altogether. This is where organization comes into play.
Chunking is a method for packaging all of this information into ideally-sized blocks, or ‘chunks.’ By getting all of your ideas down on paper, you can start to organize your outcomes according to commonalities, like those that relate to your finances and those which have to do with your relationships at home or at work. By focusing on these groups of outcomes, or results, you’ll be able to more efficiently distribute your time and you’ll feel the motivation that comes out of focusing on what matters, which is the value of what you’re working towards.
It’s amazing how much more efficiently we use our time when we know exactly what we’re going for. Rather than spending that hour in traffic every day to listen to the radio, you might instead listen to audio for work or self-development. Instead of exercising and unplugging your mind, you might read on the treadmill. Or, instead of zoning out while you cook, you might also use that time to learn whatever information you need to get that much closer to your desired outcomes. When you achieve clarity and focus, you’ll find the time you need to make your dreams a reality because you’ll be propelled by a motivation and passion that you weren’t even aware of before.
Remember, it’s not about the number of hours you have. It’s about using the hours you do have to maximize value.
Everyone needs free time
As long as you interpret time management as a problem between your desired outcomes and the time available to you, free time isn’t necessarily ‘wasted time’ and may turn out to be much, much more productive than what you were doing before.
The time that you spend with your partner, or with your kids, or with yourself even produces real, tangible value. Suppose that you’re spending a weekend with your partner in a small cabin out in the woods, giving each other the undivided attention you seek from each other. Now imagine that your cell phone is ringing every 30 minutes while you’re trying to relax and strengthen your relationship with your loved one. Imagine if you answered those phone calls. How disruptive would that be? Incredibly disruptive, of course. How much value are you really getting from that? And so despite the urge to pick up the phone and see if you’re missing out on something important, by dedicating some time to leisure you’ll be able to get that fulfillment that you’ll otherwise be distracted from if you lose focus on what matters.
Don’t be afraid of using time for things other than work and self-improvement in the material sense. What really matters is what is important to you and, if that’s your relationship with your family or your health, let those outcomes be the ones that you allot time towards.
Time management relieves stress and improves your health
Time management and stress are inversely linked. This means the better you are at managing your time, the less stress you’ll feel and the healthier you’ll be. You’ll also feel more confident and optimistic.
When you don’t have clarity on what you’re working towards, there’s an inherent lack of that characteristic that sparks the flame of passion within you. What happens is that you start to dread what you’re working on, and you put it off or you’re driven purely by deadlines. This can create a lot of stress, which oftentimes manifests spiritually before it does physically. You’ll feel a lack of energy and you may experience headaches, other pains, and twitches. That’s before your body starts to send you messages as well. The stress that comes with poor time management can be incredibly damaging to your wellbeing, and the right time management system can help shift you to a better quality of life.
When the outcomes are clear in your head and you’re invested in them, then you start to be driven by passion and your internal energy. Rather than feeling overwhelmed and out of control, you’ll experience life in the driver’s seat fueled by the excitement and thrill that stems from knowing where you’re headed and why.
Time management thinking allows you to improve your other skills
Honing your time management thinking allows you to improve your ability to make better decisions as you chunk your time and prioritize tasks. You learn to take your time and make calm, measured decisions rather than last minute, panicked choices. You’ll also learn assertiveness as you delegate and say no to commitments, patience as you manage your goals, persistence as you complete your tasks, and self-discipline as you follow through on your plans.
Do you want to live your life with the passion that comes with having certainty in the direction you’re moving? With the right time management, you can learn the new skills that will transform your career, you can get fulfillment out of your relationships with your friends and loved ones, and you can make reality those outcomes that mean most to you.
Continue exploring the content below to learn more about how to grab time by the horns and use it to maximize your life.
How often do you find yourself wasting time and then regret it? Learn which specific time management skills you should have in order to live more effectively.
Learn which time management apps can help simplify your life and make sure you stay aligned with Tony Robbins time management strategies.
RPM, chunking, and N.E.T. time are the time management strategies that Tony Robbins lives by, and so should you. Learn more about these strategies.
The Rapid Planning Method is an important time management strategy. Tony Robbins’ RPM life planner will help you stay focused, use your time appropriately and achieve your goals.
Are you struggling to finish your work? Do you find yourself procrastinating often? What if it’s not you, but your goals? To truly feel passionate about something, you need to have a compelling reason for meeting an outcome, and you can’t feel passionate or compelled about goals that don’t truly matter to you.
Want to get more done? Take a deeper dive into Tony’s RPM, or Results-oriented, Purpose-driven, Massive-action plan, system.
Leverage means getting the most with as little muscle as possible. It’s a term that has been applied to physics, finance, and marketing, but did you know that it applies to your life as well? What if could get more done by leveraging, or making the most of, the resources at your disposal? You absolutely can, and we’ll show you how.
Learn more about how you can best leverage your time, experience, and connects to achieve the things that matter the most to you.
Sometimes times flies not because we’re procrastinating, but because we’re stuck on a decision with high risks or are just plain difficult. Maybe you’re fretting about letting an employee go. Or, maybe you’re not sure what direction you should go with a project, and any road you do choose will be the one you’re stuck in. Whatever it is, it is surely an emotional and stressful time.
The good news is we have a solution to your problem, a simple six-step process known as OOC-EMR decision-making.
We’ve already established there are only so many hours in the day, but there’s always so much to do. How do successful people find the time to accomplish all their feats? Believe it or not, this time is everywhere and it’s at your disposal too. You just need to seize the opportunity. And why wouldn’t you, firewalker?
Take a deeper, comprehensive look at how to best leverage your time by exploring with us the concept of the window of opportunity
Time Management FAQ's
Why is time management a key to success?
The way you spend the time you have is the biggest factor in how you feel about your life. When you make the most of your time, you experience more and enjoy things to the fullest extent.
Life management allows you to align your daily tasks with your core values. This is the only surefire way to experience feelings of fulfillment and joy as you complete tasks in your day-to-day life, because you will see and feel that everything you are doing is in support of what you value most. For example, if your family is what you value the most and you spend ample amounts of your time on tasks that are directly related to them, you will have a deep sense of satisfaction knowing that your actions are supporting what is most important to you.
Life management also helps you clarify your core values so you can effectively align your activities with them. For example, maybe you decided long ago that making money wasn't important to you, but now you find yourself prioritizing tasks that support the goal of earning more. Maybe making more money really is one of your core values. Conversely, if you prioritized advancement at work but never feel like you “have the time” to advance that goal, maybe this really isn't one of your core values.
Life management will clarify these issues for you, and get you back on track and soaring higher than ever.
What sets different time management systems apart?
Some time management systems focus on making lists and forcing yourself through tedious tasks that feel no real passion in. That's not what Tony Robbins life management is about.
Life management goes far deeper, transforming the way you think. What are the results that you truly value the most? Tony’s time management system has you focus on clear outcomes that you care, and feel passionate, about. It puts you in the right state-of-mind to zero-in on the goals that matter.
Rather than taking you through “list-making 101,” Tony’s system is a method by which to attain fulfillment with what you’ve accomplish. We all could fill our days with endless tasks, but even if we’re successful does this bring satisfaction? Are you moving for the sake of movement, or are you moving towards the life of your dreams? Tony’s system allows you to attain the needed clarity of vision to lock onto your target like a missile, giving you the fuel and the energy for success and fulfillment in life.
Tony Robbins life management will show you that you don't need more time to make it happen. You need to make the best possible use of the time you already have by clarifying your personal and professional goals to ensure that your actions move you towards your most valued outcomes.
Who can be helped by time management?
Do you have dreams and goals for the future? Have you found the success and fulfillment in life that you seek? We can all benefit from a time management system that shows us how to clarify and focus on what really matters, filling us with the passion, drive, and energy to accomplish the outcomes that speak most to our success and satisfaction.
The advanced thought processes that accompany this kind of time management are made possible by fundamental life skills: highly developed self-control, the ability to set goals and analyze progress, a sense of vision and desire to plan for the future and the ability to audit your time and prioritize tasks in a meaningful way. The most powerful combination for achieving the loftiest ambitions in life is a mix of enthusiasm and dreams combined with practical skills, drive and a massive action plan. It's tough to identify what part of that combination we may lack without guidance, and this is why everyone can benefit from time management.
What time management products are available by Tony Robbins?
Before you can hope to manage your time you need to build a compelling vision of the future that you truly see yourself in. Time of Your Life helps you decide what you want out of your life and shifts the paradigm from time management to life management.
Learn the Rapid Planning Method (RPM), a system that takes your most valued outcomes and the steps you need to take to accomplish them to transform them into a plan that unleashes the passion within. By changing the questions you ask and the details you focus on, RPM can return to you the passion and drive you need to accomplish the outcomes that will bring you success and fulfillment in life.
Shape your life and give it a direction that has true meaning to you. Don’t allow yourself to be guided by reaction to events around you; take initiative and embark on a 10-day step-by-step process towards making your dreams a reality.
Tony is so confident that Time of Your Lifewill transform you and the way you think that, if you don’t feel like the program is working for you, you can return it within 30 days of purchase — satisfaction guaranteed.
Are there any tools I can use to start improving my life today?
The Power of Chunking
Focusing on too many goals and tasks is overwhelming and derails your productivity. “Chunking” is a method of organizing all of your outcomes and tasks into related buckets. This not only makes what you need more manageable, but it ties all of your activities back to what really matters: the outcomes that mean the most to you.
Learn more about the power of chunking.
How can you get anything done when you can’t find time out of a busy day? N.E.T. time , or No Extra Time, refers to the countless hours we all spend every week on mindless tasks. Things like commuting, cleaning the house, running errands or exercising all need to get done, but they also burn up significant amounts of time. Why not listen to an audio tape while sitting in traffic? Using the
N.E.T. time system, you transform wasted time into powerfully productive time by doubling what you get out of it.
Learn more about the power of N.E.T. time.
What other aspects of life will time management help me with?
Once you have the right tools to manage your time more effectively, and to work toward your most important goals, the ways you can improve your life are boundless. What’s important to you? Is your desired outcome to increase your business’ revenue by another million over the next year? Is it to feel more fulfilled in your relationship with your partner? The only person who can decide what aspects of life are most important is you. The right time management system shows you how to clarify these goals and how to focus on them like a laser, filling you with the passion and drive needed to achieve them. With the power of clarity and focus, anything is possible.