Time Management Apps and Tools
to Help You Stay on Track


Do you ever wish you had a few extra hours in the day? There’s always something to do and never enough time to do it. The truth is, you have all the time you need to get the things that you value the most done. Achieving the outcomes that matter to you is not an issue of having more time, but simply a question of focus and clarity.

That being said, it’s always nice to have a little help when it comes to staying organized. When you’re looking for a little motivation to complete tasks, utilize these excellent time management apps and tools to help you stay on track and maximize your resources.

To-do app: Any.do

How it works: Any.do is a task management app you can use with Android, iOS and Chrome on your own or with a team. It works like most other to-do apps, but it has a special feature that distinguishes it from the others: the Any.do Moment.

Why it works: The Any.do Moment is why this app works so well. You use it by reviewing each day’s task every morning, so you’re never ambushed by your own schedule.

How it can help you: Any.do is one of the few apps for time management that can actually help you to train yourself into forming new productive habits.

Chunking app: Clear

How it works: This to-do list app is not designed for chunking your tasks, but it may as well be. It functions with Apple Watch, iOS and OS X.

Why it works: Clear lets you organize your goals into manageable categories so you can tackle them more easily. It also gives you notifications so you can prioritize appropriately, and it syncs with your iCloud account.

How it can help you: As one of the best time management apps out there, Clear can help you group your tasks in convenient, appealing chunks so that you can better visualize your progress and knock items off your to-do list with ease.

Project management/collaboration tool: Asana

How it works: This is a collaborative workplace management tool. Don’t need it for the office? It works just as well for a single person hoping to keep track of their own projects or a family looking for collaboration, accountability and visibility for group tasks.

Why it works: Asana lets you see what’s coming, share your progress with others and prioritize your next steps individually or as a group.

How it can help you: Use Asana to work with others or to manage the different responsibilities you have across distinct areas of your life (at the office, at home, for your volunteer group, etc.). Using this time management app, you can see work tasks, home projects and personal goals all in one place.

Voice recognition tool: Dragon NaturallySpeaking

How it works: Dragon Naturally Speaking is the best voice dictation software available. You can use it to talk aloud and dictate everything from letters to emails and reports. The app then automatically sends your recorded files to your computer or phone.

Why it works: Dragon is effective because it is highly intuitive and has many deeper features that make using it simple. There are even different versions of Dragon tailored to suit your needs, such as Dragon Anywhere, Dragon Professional and more.

How it can help you: Each of us have N.E.T. time, or No Extra Time, that we can use to our advantage. These are the hours we spend doing menial tasks like being stuck in traffic, running errands and exercising. Using a great voice control app allows you to control your computer with your voice or dictate messages and reports as you take care of other tasks. That means you get more done during your day.

Automation tool: IFTTT

How it works: IFTTT means “if this, then that.” This is a coding term, but this app lets you skip the coding and go right to automating your life. For example, you could set up an IFTTT that says, “If my Google Calendar shows an event, then text me a reminder with the details.”

Why it works: There are so many little things we do every day that we can automate. “If someone Tweets a photo to me, then save it to Dropbox.” “If it gets dark, then turn on the outside light.” IFTTT lets you skip those little actions by doing them for you.

How it can help you: Speaking of N.E.T. time, imagine how much time you’d free up if you automated as many of your tasks as you could. The IFTTT time management app helps you do just that.

Time training tool: RescueTime

How it works: RescueTime is a free time-tracking tool available for Android, iOS, Linux, OS X and Windows that records the breaks you take, websites you visit and apps you use all day long.

Why it works: RescueTime gives you insight into what your real technology habits are and helps you stay on track by quantifying your productivity goals; for example, by setting the goal of being on Facebook for no longer than half an hour per day, or by spending one hour or less on emails. It also blocks distracting apps and sites when you really need to focus.

How it can help you: After RescueTime tracks you all day, you will know exactly how you spent your time. This helps you improve your habits and eliminate less productive behaviors. It also helps you achieve a better work-life balance.

Email management: Unroll.Me

How it works: Unroll.Me is a wonderful tool that gets you unsubscribed from all of those deals and newsletters that always end up in your Junk folder. It also organizes the ones you still want to receive so they don’t pop into your inbox or give individual notifications throughout the day. Instead, Unroll.Me provides a summary of all the promotional materials you receive throughout the day into a single email.

Why it works: Unroll.Me makes unsubscribing and reading your chosen materials easy. Every day it alerts you to new subscriptions and allows you to unsubscribe in a single click.

How it can help you: Unroll.Me As far as time management apps go, Unroll.Me leads the battle in fighting off endless distractions in your inbox, and it summarizes the information you want to read through when you’ve allotted the time to do so.


How it works: Moodnotes lets you track your moods and thoughts over time so you can work on avoiding negative thought patterns and promoting healthier thinking habits.

Why it works: This app is fast and easy to use, and is based on actual cognitive behavioral research.

How it can help you: This app helps you see patterns in your thoughts and moods over time. This is valuable in helping you to more easily identify what is causing limiting or negative patterns, and it allows you to understand ways that you can work to change your thought processes.

With the right time management apps in hand, you have the power to stay on track. These time management apps will assist you in making use of your N.E.T. time, chunking your tasks so they are more manageable and making better use of the time you already have. Maximizing time, your most precious resource, is essential to living a more fulfilling life, so be sure you have the tools you need to do it.

Ultimately, it doesn’t matter what app you’re using until you have an effective system you’re using for time management. For a comprehensive guide on effective time management techniques and scientifically proven methods used by Tony Robbins himself, purchase The Time of Your Life. The strategies taught in this 10-day program will free you from your endless to-do lists, allowing you to master your time and get more out of life.

You’ll learn proven ways to make the best of your time, so you can create a more fulfilling career, deepen personal relationships and learn how to still have time for things you find rewarding, like exercise and spending time with your family. The Time of Your Life shifts your focus from what you think you have to do and redirects it toward what you actually want to be doing. Order this effective program today and start working toward the tangible results you desire.

Looking for a way to Improve your Time Management?

At the of the day, it doesn’t matter what app you’re using until you have a system you’re using for time management. For a comprehensive guide on effective time management techniques and scientifically-proven methods, purchase The Time of Your Life. The strategies taught in this program will free you from your endless to-do lists, allowing you to master your time and get more out of life.